Troop Committee Roles

 

Troop Committee Chair

  •  Recruit and organize the committee to see that all functions are delegated, coordinated and completed
  • Maintain a close relationship with the chartered organization representative and the Scoutmaster
  • Call, preside over and promote attendance at troop committee meetings and any special meetings that may be called.
  • Interpret national and local policies to the troop
  • Lead in the preparation of the annual troop budget
  • Conduct Boards of Review for Scouts, as needed
  • Prepare and manage TC meeting agendas
  
   

 Secretary

  • Keep minutes and send out committee meeting notices
  • Conduct the troop resource survey
  • Manage and keep current the troop’s annual calendar of activities, including a) distribute it to troop members; and b) coordinate with the Webmaster to have it published on the troop website
  • Coordinate meeting room reservations with the St. Raphael Parish office
  • Conduct Boards of Review for Scouts, as needed
  • At each TC meeting, report the minutes of the previous meeting
 
 

 Treasurer

  • Ensure adequate financial controls
  • Handle all troop funds
  • Maintain checking and savings accounts.
  • Maintain complete and appropriate financial records in QuickBooks or another suitable program
  • Coordinate with other TC members regarding the Troop savings plan (i.e, grocery cards) and ensure funds and balances are accurately recorded
  • Monitor expenditures relative to budget
  • Report to the TC at each meeting

 

 Membership & Advancement Coordinator

  • Create and maintain an up to date roster of Scouts and leaders.
  • Encourage Scouts to advance in rank
  • Arrange periodic boards of review and courts of honor, including Eagle courts of honor
  • Develop and maintain a merit badge counselor list
  • Arrange charter review and recharter annually
  • Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure the badges and certificates
  • Work with the Troop Librarian to build and maintain a troop library of merit badge pamphlets and advancement literature
  • Ensure that each scout has a Scoutmaster conference at least every 12 months to discuss their progress toward advancement
  • Coordinate the Troop’s participation in activities such as Merit Badge University
  • Conduct Boards of Review for Scouts, as needed
  • Report to the TC at each meeting
 
 

Training Coordinator

  • Ensure troop leaders and committee members have opportunities for training
  • Maintain an inventory of up-to-date training materials, videotapes and other training resources
  • Be responsible for BSA Youth Protection training within the troop
  • Work with the district training team in scheduling Fast Start training for all new leaders
  • Encourage periodic youth leader training within the troop and at the council and national levels
  • Assist in orientation of new parents
  • Conduct Boards of Review for Scouts, as needed
  • Report to the TC at each meeting
 
 
 
 

Publicity Coordinator

  • Handle general publicity for troop (that not handled by one of the other coordinators or committees associated with an activity under their purview)
  • Provide announcements for regular release in the official bulletins, newsletters, websites, etc., of the chartered organization or local organizations and news outlets
  • Conduct Boards of Review for Scouts, as needed
  • Report to the TC at each meeting
 
 

 

Webmaster

  • Upgrade and redesign the Troop website, as needed, to meet the needs of the Scoutmaster, Troop Committee and Scouts
  • Develop a system that includes ‘broadcast email’ capability, as well as more targeted email distribution
  • Manage the troop’s website, including updating content (e.g. Troop Calendar) as needed)
  • Conduct Boards of Review for Scouts, as needed
  • Report to the TC at each meeting
 
 
 
 
 

Outdoor Activities & Program

(See Role of Committee Chairs below)

(following list is the responsibility of the entire committee)

  • Help in securing permission to use camping sites
  • Secure tour permits for all troop activities
  • Work closely with the Scoutmaster to arrange activities
  • Arrange transportation to/from outdoor activities
  • Promote the National Camping Award
  • Promote, through family meetings, attendance at Troop campouts, camporees and summer camp
  • Conduct Boards of Review for Scouts, as needed
  • Report to the TC at each meeting
 
  

Celebration Coordinator

(See Role of Committee Chairs below)

(following list is the responsibility of the entire committee) 

  • Responsible for coordinating the planning and execution of parties/celebrations and family-oriented Troop events
  • Events include: Periodic Courts of Honor (3 times/year), Eagle Courts of Honor (as needed), Troop Family Picnic and annual Christmas Party
  • Responsible for managing the budget for above listed activities, including the Troop share of Eagle COHs
  • Coordinate as necessary with Advancement Coordinator on COHs
  • Coordinate with Secretary regarding scheduling and to ensure events are placed on Troop Calender
  • Notify Troop members / families of events, as needed.
  • Solicit volunteers to staff each event
  • Conduct Boards of Review for Scouts, as needed
  • Report to the TC at each meeting
 
 
 

Community Service

 (See Role of Committee Chairs below)

(following list is the responsibility of the entire committee) 

  • Stimulate service projects in the chartered organization, school, and community to support rank advancement and fulfillment of merit badge requirements by scouts, as well as support appropriate community service organizations.
  • Maintain communication with local organizations for which the troop and / or individual scouts may fulfill community service projects.
  • Urge troop participation in appropriate programs of the chartered organization, such as the worship service on Scout Sunday.
  • Suggest ways of showing interest in the chartered organization’s overall program.
  • Conduct Boards of Review for Scouts, as needed
  • Report to the TC at each meeting
 
 
  

Ways and Means

 (See Role of Committee Chairs below)

(following list is the responsibility of the entire committee) 

  • Plan and implement the Troop’s fundraising activities, including: the Parish fair; grocery store cards; Christmas tree sale; Friends of Scouting campaign and any other fundraising activity.
  • Conduct Boards of Review for Scouts, as needed
  • Report to the TC at each meeting
 
 
 

Chaplain

  • Provide a spiritual tone for troop meetings and activities
  • Give guidance to the chaplain’s aide
  • Encourage Boy Scouts to earn the appropriate religious emblem
  • Promote regular participation of each member in the activities of the religious organization of his choice
  • Give spiritual counseling service when needed or requested
  • Conduct Boards of Review for Scouts, as needed
  • Report to the TC at each meeting
 
 
 

Recruiting

  • Develop a plan for year-round membership flow into the troop
  • Work closely with the Cubmaster and Webelos leader of neighboring Cub Scout Packs to provide a smooth transition from pack to troop. Assist in bridging ceremony from Webelos to Boy Scouts
  • Keep track of Scouts who drop out of the troop and develop a plan to encourage them to rejoin
  • Assist in developing and recruiting den chiefs.
  • Plan and coordinate a troop open house to invite non-scouts into the troop
  • Encourage scouts to invite their friends to join the troop
  • Establish and maintain regular communication with area Webelos Den Leaders  (not from TCGB)
  • Work with the Scoutmaster to invite Webelos to selected Troop meetings and activities. (not from TCGB)
  • Conduct Boards of Review for Scouts, as needed
  • Report to the TC at each meeting
 
 
  

At-Large Members

  • Participate in TC meetings, discussions and activities, representing the views of parents and scouts.
  • Serve as an important resource for conducting Boards of Review for scouts
 
 
 
 

Role of Committee Chairs (Ways & Means, Outdoor, Community Service, Celebration)

  • Lead the planning and organization of the committee’s work. Committees will generally consist of 3 – 5 parents, including the chair.
  • Delegate specific tasks to committee members and other volunteers.
  • Serve as liaison with the Troop Committee and/or Scoutmaster.
  • Manage the committee’s budget.
  • Ensure all committee volunteers are involved.
  • Document the work of the committee, to serve as a reference for future committees.
  • When appropriate, solicit committee members to serve as vice chair, with the intent of serving as chair in the future.